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Everything You Need to Know About Form I-9 Online Download and Compliance


How to Download Form I-9 Online




If you are an employer or an employee in the United States, you may need to fill out a form called Form I-9, Employment Eligibility Verification. This form is used to verify the identity and employment authorization of individuals hired for employment in the United States, regardless of their citizenship or immigration status.


In this article, we will explain what Form I-9 is, why you need it, where to find it online, and how to download it online using different web browsers.




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What is Form I-9 and Why Do You Need It?




Form I-9 is a document that verifies the identity and employment authorization of individuals hired for employment in the United States.




Form I-9 was created by the Immigration Reform and Control Act of 1986 (IRCA) to prevent unauthorized workers from being employed in the United States. The form is administered by the U.S. Citizenship and Immigration Services (USCIS), a branch of the Department of Homeland Security (DHS).


Form I-9 consists of three sections:


  • Section 1: Employee Information and Attestation. This section must be completed and signed by the employee no later than the first day of employment, but not before accepting a job offer.



  • Section 2: Employer Review and Verification. This section must be completed and signed by the employer within three business days of the employee's first day of employment.



  • Section 3: Reverification and Updates. This section must be completed and signed by the employer when an employee's work authorization or documentation expires, when an employee is rehired within three years of completing a previous Form I-9, or when an employee changes their name or other information on the form.



Both the employee and the employer are responsible for ensuring that the form is completed correctly and truthfully. Failure to do so may result in civil or criminal penalties, fines, or loss of employment.


All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States, regardless of their citizenship or immigration status.




Form I-9 applies to all employers and employees in the United States, including citizens, noncitizens, permanent residents, refugees, asylees, and temporary workers. The only exceptions are:


  • Individuals hired on or before November 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times.



  • Individuals employed for casual domestic work in a private home on a sporadic, irregular, or intermittent basis.



  • Independent contractors or individuals providing labor to an employer who are not employees for Form I-9 purposes.



Employers must retain Form I-9 for each employee for as long as the employee works for them, and for a certain period after the employee's termination. Employers must also make Form I-9 available for inspection by authorized government officials upon request.


Where to Find Form I-9 Online?




Form I-9 is available on the official website of the U.S. Citizenship and Immigration Services (USCIS) at [


You can access Form I-9 online in two ways: by downloading the form in PDF format or by filling it out online using the electronic version.


The PDF version of Form I-9 can be printed and filled out by hand or on a computer. You can also use a compatible PDF reader or editor to fill out the form electronically. However, you must still print the completed form and sign it by hand.


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The electronic version of Form I-9 can be filled out online using a web browser. You can also use a smartphone or tablet to scan documents and upload them to the form. However, you must still print the completed form and sign it by hand.


You can also find instructions, supplements, and other resources related to Form I-9 on the same website.




Besides Form I-9 itself, you can also find the following documents and information on the USCIS website:


  • Instructions for Form I-9. This document provides detailed guidance on how to complete each section of Form I-9, what documents are acceptable for verification, and what to do in special situations.



  • Form I-9 Supplement, Section 1 Preparer and/or Translator Certification. This document is used when an employee needs assistance from a preparer or translator to complete Section 1 of Form I-9.



  • Form I-9 Supplement, COVID-19 Temporary Policy for List B Identity Documents. This document is used when an employee presents an expired List B document that has been extended due to COVID-19.



  • M-274, Handbook for Employers: Guidance for Completing Form I-9. This document is a comprehensive manual for employers on how to properly complete, retain, and update Form I-9, as well as how to avoid discrimination and comply with federal laws.



  • I-9 Central. This is a web page that provides answers to frequently asked questions, news and updates, webinars and videos, and other helpful links related to Form I-9.



How to Download Form I-9 Online?




Depending on your web browser, you may need to follow different steps to download Form I-9 online. Here are some common scenarios:




Chrome




  • Click the link to the Form I-9 you wish to download.



  • Click the arrow that displays in the PDF file download box that will appear in the bottom left-hand corner.



  • Select "Show in folder" from the drop-down that appears.



  • Open the form that appears in your Download folder.



Firefox




  • Click the link to the Form I-9 you wish to download.



  • A dialog box will appear asking you what to do with the file. Choose "Save File" and click OK.



  • The file will be saved in your default download location, which you can access by clicking the Downloads button on the toolbar.



  • Open the form from your Downloads folder or from the Downloads button.



Safari




  • Click the link to the Form I-9 you wish to download.



  • The form will open in a new tab or window.



  • Click the Download button on the top right corner of the PDF viewer.



  • The file will be saved in your default download location, which you can access by clicking the Downloads icon on the Dock or Finder.



  • Open the form from your Downloads folder or icon.



Once you have downloaded Form I-9 online, you can print it and fill it out by hand or on a computer. You can also use a compatible PDF reader or editor to fill out the form electronically. However, you must still print the completed form and sign it by hand.


Conclusion




Form I-9 is a vital document that verifies the identity and employment authorization of individuals hired for employment in the United States. You can find Form I-9 online on the official website of the U.S. Citizenship and Immigration Services (USCIS) at [ You can download the form in PDF format or fill it out online using the electronic version. Depending on your web browser, you may need to follow different steps to download Form I-9 online. We have provided some common scenarios for Chrome, Firefox, and Safari browsers. After downloading Form I-9 online, you must print it and sign it by hand.


FAQs




Q: Can I use an electronic signature for Form I-9?




A: No, you cannot use an electronic signature for Form I-9. You must sign the form by hand with a pen. However, you can use an electronic signature for other documents related to Form I-9, such as Form I-9 Supplement or M-274 Handbook.


Q: Can I email or fax Form I-9 to my employer?




A: No, you cannot email or fax Form I-9 to your employer. You must present the original form and your documents in person to your employer. However, you can email or fax other documents related to Form I-9, such as Form I-9 Supplement or M-274 Handbook.


Q: What documents do I need to present wit


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